Hub Administrative Assistant

Georgian Highlands Region

18 Caroline Street West Southampton, ON

Job Term: 
(1) FixedTerm Contract (12months)
Job Code: 
Office Administration 8 (08OAD)
$23.10 - $26.86 per hour
Posting Status: 
File No: 
Job ID: 
Closing Date: 
July 12, 2018

Do you want to be part of a team providing safe and reliable clean
water services to thousands of Ontarians each day?

Become a Hub Administrative Assistant with the OCWA today!

In this role, you will provide administrative assistance in support of all activities required for the Georgian Highlands Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.

What’s in it for you?

  • Flexible learning and development opportunities.
  • Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
  • Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 20 years.
  • Work with an organization committed to innovation and advanced technology.
  • A defined benefit pension plan.
  • Maternity and parental leave top-up benefits including for adoptive parents.
  • Comprehensive Health Plan.
  • Life and Disability Insurance.

Who we are

The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations.

What we are looking for


  • Excellent knowledge of office administration, procedures and processes.
  • Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, payroll and Human Resources Administration.
  • Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Maximo, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, Hansen, WIN, Internet, Vena).
  • Knowledge of general financial and accounting principles; accounts payable & receivable, reconciliations and budget forecasts.
  • Knowledge of business processes of organization to conduct and assist in the preparation of financial analyses in support of strategic operational and business planning process.

Skills and abilities include

  • Excellent planning, time management and organizational skills
  • Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
  • Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
  • Good analytical and evaluation skills to analyze data and prepare reports/summaries
  • Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
  • Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
  • Ability to work independently and in a team oriented environment.

How to Apply

1. You must apply by e-mail.
2. Please include JOB ID in the subject line
3. You must show how you meet what we are looking for clearly, completely and concisely; we rely on the information you provide to us.
4. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Send application/resume with cover letter to:
Ontario Clean Water Agency
Attention: Caralynn McRae

Ontario Clean Water Agency is an equal opportunity employer. We will accommodate your needs under the Ontario Human Rights Code.

The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this opportunity if you are a motivated, team oriented individual seeking a career in the water and wastewater industry.

Note: Thank you for your interest, we will contact you only if we choose you for further screening or an interview.